BYLAW III - Committees
Section I - Committee Chairmanship
All committees and their chairmen shall be appointed by the President (for special committees), and the individual Vice President (all other committees). Committee chairmanship shall be for one full year (September to September), unless he is elected to an office of the Cabinet. In this case a new chairman shall be chosen. The Cabinet must approve all appointments, except as stated by the constitution or Bylaws.
Section II - Membership
The President (for special committees) shall appoint committee members and the Vice President (all other committees) where the committee is not specifically staffed by specified chapter officers. Failure of any member to attend a committee meeting without prior permission from the committee chairman shall result in a $10 fine to that member’s chapter house.
Section II - Committee Reports
Every committee must submit a report to the council at any regular meeting or when directed to do so by the President or the individual Vice President. When directed by the President, a committee must submit a written report.
Section III - Power
All committees are directly responsible to the Cabinet. Committees have the power to make recommendations to the Cabinet, Council or Judicial Board. A committee may also take any actions for which the Cabinet gives the committee authorization. Any committee action is subject to a review by Council. A vote by the Council that disapproves of any action overrides any Cabinet authorization for that action.
Section IV - Special Committees
Special committees shall be appointed by the President to manage any projects undertaken by the Council, which do not fall within the scope of any standing committees.
Section V - Standing Committees
- A. Rush Committee
- The Rush Vice President shall chair this committee.
- This committee (through the use of subcommittees) shall be responsible for:
- In the Spring:
- a. Putting together the cover design, introductory pages, and collecting houses' individual pages for the Greek Life Book.
- b. Finding new ways the IFC can improve the overall rush for houses (i.e. advertising, programming, etc.)
- c. Finding a way to help IFC member fraternities within IFC rush, and assist them.
- d. Preparing and mailing a letter of introduction for the Greek community to incoming freshmen students over the summer.
- In the Fall:
- a. Distribute the Greek Life Book
- b. Collect all rush calendars and put together a booklet containing all the houses' events; a copy of which will be provided to the Rush Vice President and IFC President.
- c. Briefly monitor all rush events.
- d. Meetings to assess the past rush and discuss rush infractions.
- The rush rules must be set and approved by both the council and DOSO no less than two weeks before finals.
- This committee shall consist of the Rush Chairman from each fraternity or his delegate when approved by the Rush Vice President.
- B. Social Committee
- The Social Vice President shall chair this committee.
- This committee shall be responsible (through the use of subcommittees) for coordinating fraternity participation in Grand Marshall week and Greek Week.
- This committee shall work to encourage participation in and organize any socially oriented inter-Greek events, including working to cooperatively plan parties.
- This committee shall meet regularly to discuss the social scene on campus and find ways for the Greek system to continue to improve it.
- This committee shall consist of the Social Chairman from each fraternity or his delegate when approved by the Social Vice President.
- C. Risk Management Committee
- The Risk Management Vice President shall chair this committee.
- This committee shall work with DOSO to facilitate chapter safety inspections, fire safety meetings, house manager meetings, alcohol awareness, and other chapter-risk relevant activities as directed by the Cabinet.
- This committee shall also monitor events sponsored by fraternities, observing the use and handling of alcohol. It must make recommendations to the Cabinet regarding the same.
- The committee is responsible for maintaining a policy regarding alcohol and how fraternities may use it. The committee must also enforce that policy through a monitoring program.
- This committee must submit a formal, written report as outlined in the Alcohol Review Committee Policy.
- This committee shall consist of the Risk Management Chairman from each fraternity or his delegate who approved by the Risk Management Vice President.
- D. Public Relations Committee
- The Vice President of Public Relations shall chair this committee
- This committee shall aid the IFC and its members in obtaining publicity and media coverage for its events as set forth, but not limited to, in the following:
- a. The committee will maintain and update a guide to press relations,including contact info for local and national newspapers, radio, and television stations.
- b. The committee will find ways to promote positive relations between Greeks and their three publics: the student body, the administrators, and the community.
- c. The committee will maintain a database of Greek-friendly organizations for the purposes of sponsorship.
- This committee shall work with DOSO to publish the Greek Gazetteer once per semester.
- This committee (through the use of subcommittee) shall work with the IFC Secretary to maintain the IFC web site.
- This committee shall (in the Spring) put together the cover design and introductory pages for the Freshman Record and distribute it in the Fall.
- This committee shall consist of the Public Relations Chairman from each house or his appointed delegate when approved by the Public Relations Vice President.
- E. Philanthropy Committee
- The Philanthropy Vice President will chair this committee.
- This committee will be notified of and aid (if possible) all fraternal and interfraternal service projects.
- This committee will seek to encourage co-operation of member fraternities in each other’s service projects.
- This committee will refer service opportunities and other philanthropic endeavors to its members.
- This committee will provide a record of all fraternity service involvement and gains each semester to the Public Relations Committee.
- This committee shall consist of the Philanthropy Chairman from each house or his appointed delegate when approved by the Philanthropy Vice President.
- F. Greek Neighborhood Relations Committee (GNRC)
- This committee exists as a joint IFC/Panhel body. The IFC representative to the committee is responsible to the President, and his appointment is approved by the Cabinet.
- The purpose of the GNRC is to monitor the neighborhood relations to the Greek chapters at RPI. By doing so, the GNRC strives to improve the Greek image in the eyes of the general public, specifically in the city of Troy and at RPI. Complimentary to improving the Greek image is enhancing communication between Greeks, those at RPI,residents of Troy, and the local government.
- The committee consists of a chairman, an IFC representative, a Panhel representative, a representative from each geographical chapter group, a community representative, a faculty representative and the Dean of Students Office Greek Advisor. Also, interested persons may participate as nonvoting members of the committee with the approval of the chairman. In reference to the geographical chapter groups, the GNRC determines which chapters are in each group.
- The GNRC must maintain a Greek Neighborhood Relations Policy (GNRP).
- Selection and responsibility procedures are outlined in the GNRP.
- Authority and duties of the GNRC:
- A. Monitor and record all neighborhood interactions of the Greek chapters.
- B. Enforce the GNRP
- C. Make recommendations to the Dean of Students Office or the Greek Judicial Board when appropriate.
- D. Meet weekly to discuss issues, process complaints, and deal with new problems.
- E. Maintain all necessary and/or desirable communication channels.
- F. Organize and maintain at all times a Neighborhood Interaction Program whose purpose is to constantly improve existing relations.
- G. Ensure proper representation for each chapter, the IFC and Panhel, and all other constituencies needing representation of this committee.
- H. Perform all other duties as necessary.