BYLAW II - The CabinetSection I - The President- A. Preside at all meetings of the Council and be fully responsible for the conduct of all Council business as well as carrying out the duties of the Constitution, the Bylaws, and any other IFC document
- B. Chair the Cabinet and delegate to its members any responsibilities deemed necessary of desirable for the smooth operation of IFC business.
- C. Appoint all committees, members, representatives and agents of the IFC approval of the Cabinet, except as stated in the Constitution and Bylaws
- D. Be an ex-officio member of all committees and boards and have the authority to convene any of their meetings.
- E. Call special meetings of the IFC body whenever necessary. Twenty-four hours notice (minimum) must be given for a meeting.
- F. Instruct and cause all delegates at any Council meeting or conference to submit a verbal or written report.
- G. Represent the Council before other bodies as the official representative of the fraternities at RPI.
- H. Meet regularly with the Panhellenic President and the Dean of Students Greek Advisor.
Section II - The Executive Vice President- A. Preside in the absence of the President
- B. Maintain record of all IFC position holders and committee chairs and members, elected as well as appointed.
- C. Serve as coordinator of all standing and special committees.
- D. Serve as ex-officio member of all standing and special committees.
- E. Serve activities of the all standing and special committees to the IFC and the Cabinet.
- F. Maintain a current list of all member chapters. Include on this list whether the member is full or associate, the member’s good standing status, and if the member’s good standing has been revoked, the reason(s) why.
- G. Act as parliamentarian; as such, know and understand the IFC Constitution and Bylaws, ensure continuity thereof, ensure the IFC is acting accordingly, propose changes to those documents when necessary, interpret any point not clearly defined in the Constitution, Bylaws or rules and regulations of the IFC and RPI as necessary of call for such interpretation by majority vote of the IC members present.
- H. Keep a current list of all regulations and rules affecting the IFC or its member chapters
- I. Should the President not properly execute his office, the Vice President Executive must call a IFC meeting for the purpose of the President’s impeachment.
- J. Track performance of other IFC Cabinet members, and be prepared to temporarily execute any IFC Executive’s office in the event he is unable to do so; if there is a vacancy in any Executive office (except for the President), the Executive Vice President will execute that office until a new Officer is elected and upon that election ensure a smooth transition of responsibilities.
- K. Assume the Presidency in the event of a Presidential vacancy and then within 2 academic weeks preside over the election of a new Executive Vice President.
- L. Carry out other duties and attend any meetings as assigned by the President.
- M. Aid in executing any IFC business.
Section III - The Social Vice President- A. Preside in the absence of the President.
- B. Be responsible for coordinating all committees related to social activities. These include, but are not limited to Social, Risk Management Committee, GNRC, and Greek Week Committees.
- C. Shall be an ex-Officio member of all the above stated committees.
- D. Be responsible for the instruction and coordination of all standing social committees except as noted otherwise in the Bylaws and maintain an overview of these committees at all times, assuring that these committees are striving in a zealous and efficient manner towards the goals of the IFC.
- E. Aid in the executing any IFC business.
Section IV - The Risk Management Vice President- A. Be responsible for coordinating and instructing all committees related to Risk Management. These include, but are not limited to Risk Management, Social, and Greek Week committees.
- B. Shall be an ex-officio member of all the above stated committees.
- C. Be responsible for the instruction and coordination of the Risk Management committee, and all the subcommittees and activities therein. Ensure this committees is striving in a zealous and efficient manner towards the goals of the IFC.
- D. Aid in the executing of any IFC business
Section V - The Rush Vice President- A. Be responsible for coordinating and instructing all committees related to rush
- B. Aid in executing any IFC business.
- C. Because of the sensitivity of rush, the office of Rush Vice President shall not be held by anyone who holds the office of Rush Chairman or directly oversees the rush activities of his respective chapter.
Section VI - The Public Relations Vice President- A. Shall be responsible for coordination and instruction of the Public Relations committee.
- B. Shall be an ex-officio member of all public relations and philanthropy committees.
- C. Aid in executing any IFC business.
Section VII - The Philanthropy Vice President- A. Shall be responsible for coordination and instruction of all committees related to philanthropy. These include but are not restricted to Philanthropy and GNRC.
- B. Shall be an ex-officio member of all public relations and philanthropy committees.
- C. Aid in executing any IFC business.
Section VIII - The Secretary- A. Records Maintenance
- Record detailed minutes of all Council and Cabinet meetings. Sign minutes and submit to the President for his signature. Keep a permanent record of all these minutes, and send a copy to the Dean of Students office promptly.
- Maintain current copies of the Constitution, Bylaws, and policies, programs, guidelines and resolutions, assuring they are up to date and current. To facilitate quick and easy changes, to provide centralized handling, and to assure the continuity over time of these documents, work through the Dean of Students Office in maintaining them in permanent, computerized storage.
- Keep all reports from committees, officers, boards, and all IFC internal and external correspondence on permanent record.
- Maintain an accurate record of attendance fore all Council meetings, and a current register for all official chapter representatives according to Bylaw I, Section II
- Maintain a current list of all member chapters. Include on this list whether the member is full or associate, the member’s good standing status, and the reasons why good standing has been revoked if it has.
- Procure a current list of each chapter’s officers from the Dean of Students office from the Dean of Students Office. Also maintain a list of Panhel and IFC officers, committee chairmen, and committee members.
- Store any of the above-mentioned documents, reports, minutes, etc., that are more than three years old and are desirable to keep on record in the Folsom Library archives.
- B. Communications
- Be responsible for the publication and announcement of the time, place, and date of all meetings, the agenda for these meetings, and any other pertinent information that needs distribution. Assure all member chapters, IFC officers, the Dean of Students Office Greek Advisor, and any other interested parties receive the above0mentioned information in a timely fashion. Allow for a minimum of twenty-four hours notification time.
- Maintain all IFC related mailboxes and other communication aides.
- Act as corresponding secretary of the IFC, drafting, typing, and sending documents as needed.
- Distribute minutes of all Council meetings, committee reports, and newly revised documents, and any other pertinent information to all members, officers, and the Greek advisor in a timely manner.
- C. Bring to the Cabinet’s attention any member who is delinquent in attendance
- D. Call roll and announce quorum at all Council meetings.
- E. Aid in executing any IFC business
Section IX - The Treasurer- A. Make the annual budget proposal to the Executive Board and the Cabinet at the beginning of the Spring term. Assure that it is approved by the beginning of the fiscal year, as detailed in Bylaw V.
- B. Make the Union budget proposal to the Union Executive Board. Attend all Union budget meetings and fulfill all Union funding requirements.
- C. Collect and disperse all IFC funds. This includes assigning and collecting dues and assessments, and levying and collecting fines when approved by the Cabinet.
- D. Maintain accurate accountings for all monies collected and dispersed and keep these
records on file for two calendar years. - E. Follow all procedures outlined in Bylaw V.
- F. Assure that ll members’ financial status is not delinquent, reporting to the Cabinet and Council if a member is delinquent. Levy fines for such delinquency as determined by the Cabinet.
- G. Make a financial report every month to the Cabinet and Council. Also, submit a
written financial report at the end of the term. This report should be as detailed as possible. - H. Aid member chapters in financial planning and management.
- I. Aid in executing IFC business.
Section X - The Judicial Board Chairman- A. The Judicial Board Chairman shall:
- Be Chairman of the Greek Judicial Board and be responsible for the fulfillment of its duties.
- Keep a current list of all regulations and rules affecting the IFC or its member
chapters. - B. The Judicial Board Chairman is an ex-officio member of the Cabinet and of the Council.
- C. The Judicial Board Chairman assures that the Judicial Board acts in accordance with
the Greek Judicial Board Bylaws. - D. The chairman will vacate any meeting other than a Judicial Board meeting at which a
matter of judicial proceedings is discussed. Section XI - The Greek Senator- A. The Greek Senator is an ex-officio member of the Cabinet. He is appointed jointly by the President and the Panhellenic President.
- B. The Greek Senator is to represent both the IFC and Panhel points of view in the Senate, and he should report to the Cabinet and Council any pertinent business in the Senate.
Section XII - Panhel Member-at-Large- A. The Panhel Member-at-Large shall be appointed by the Panhel President to sit on the
IFC Council and Cabinet meetings. She is an ex-officio member of both - B. Her duty is to represent the Panhel and to present its points of view.
Section XIII - DOSO Greek Advisor- A. The Institute representative to the IFC is the DOSO Greek Advisor. He or she is an ex-officio member of the Cabinet and Council.
- B. The advisor’s duty is to aid the IFC in its operations and to give the Institue v view regarding any issues.
Section XIV - Responsibilities of the Cabinet and its Members- A. Manage all IFC operations including but not limited to:
- All committee and special projects.
- Finances
- Rush
- Communications
- Institute and community liaison
- NEIFC and NIC business
- Elections
- Panhel relations
- All meetings
- Any other matters that may need attention.
- B. Attend all Council and Cabinet meetings, and also any other important meetings as deemed by the President. No member of the Cabinet may represent his house at the IFC meeting; rather, he reports only as an officer of the IFC.
- If an officer of the Cabinet accumulates two (2) consecutive absences from IFC meetings, Cabinet meetings, or any other mandatory function which all Cabinet officers are required to attend, or incurs three (3) unexcused absences throughout the semester, he shall be brought up for impeachment by the IFC President at the IFC meeting following the threshold absence.
- C. Ensure that all documents are on record and up-to-date. When necessary, propose changes to those documents, or move to delete them from the record. These documents include but are not limited to:
- Constitution
- Bylaws
- Policies
- Programs
- Guidelines
- Resolutions
- Statements of position
- Minutes
- Correspondence
- D. Promote cooperation and collaboration between chapters.
- E. Ensure that the IFC is striving toward achievable goals while soliciting chapter
support of these goals. Section XVThe order of succession for Cabinet officers is as follows:
- The President
- The Executive Vice President
- The Social Vice President
- The Risk Management Vice President
- The Rush Vice President
- The Public Relations Vice President
- The Philanthropy Vice President
- The Secretary
- The Treasurer
Section XVI -Final DutiesThe final duty of all Cabinet members shall be to adequately prepare the incoming officer so that they may effectively perform the duties of their respective office.
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if we have section XV we dont need part A in sections II and III. also, the part about the union can be taken out. our budget has nothing to do with the union appart from where our bank account is located anymore.