Emails To Be SentEmails the Assistant Sends:- "R" Response
- "U" Response
- Daily Digests
- Reminders
- Unrecognized email address
1) "R" ResponseSection 1: GreetingNOTE: Sandy just had a simple, standard "hi" - I call that "GREETING" in a different email response. Either is fine, but a timely greeting would improve the "personality" - EARLY: Morning "hi"
- AFTERNOON: Afternoon "hi"
- EVENING: Evening "hi"
- LATE: Late "hi"
Section 2: Notification of SuccessIf there are calendar items: - CAL1: "I scheduled this for you" - single item
- CAL2: "I scheduled these for you" - multiple items
- NOTIME: If there's no time scheduled, just a date, it will list something like "I didn't see a time for this reminder, so I scheduled it for 12am. To set a time now, reply with: update #1 |OR 2+} |when to remind you|. For example: update #1 |OR 2+| 11/14/2008 at 2pm.)"
If there are to-do items: - TODO1: "I added this to your to-do list" - single item
- TODO2: "I added these to your to-do list" - multiple items
- NOTIME: If there's no time scheduled, just a date, it will list something like "I didn't see a time for this reminder, so I scheduled it for 12am. To set a time now, reply with: update #1 |OR 2+} |when to remind you|. For example: update #1 |OR 2+| 11/14/2008 at 2pm.)"
- NODATE: If there's no date or time scheduled, list something like "I didn't see a date or time for this reminder, so I scheduled for it to be done as soon as possible. To set a date or time now, reply with: update #1 |when to remind you|. For example: update #1 11/14/2008 at 2pm"
If it's something else tagged to remember/there is no date and time and todo at all: - ROTHER1: "I made a note of this" - single item
- ROTHER2: "I made a note of these" - multiple items
- ROTHER3: Then list something like "To make this note a todo or to assign any date to it, reply with: update #1 |when to remind you|. For example: update #1 11/14/2008 at 2pm."
Section 3: Closing- CLOSING: Closing remark
Section 4: Tip- TIP: "Sandy" gives a tip
2) "U" ResponseSection 1: Greeting- GREETING: Simple "hi"
Section 2: Successful Update NotificationIf it's an updated date/time: - UDATE1: "I've rescheduled this for you" - single
- UDATE2: "I've rescheduled these for you" - multiple
If it's been forgotten: - UFORGET1: "Consider this forgotten" - single
- UFORGET2: "Consider these forgotten" - multiple
If it's been marked as done: - UDONE1: "I've crossed this off the list" - single
- UDONE2: "I've crossed these off the list" - multiple
If it's been tagged something else: - UTAG1: "I've changed the tags on this item:" - single
- UTAG2: "I've changed the tags on these items:" - multiple
All else: - UOTHER1: "I've updated this for you" - single
- UOTHER2: "I've updated these for you" - multiple
Section 2A: Unsuccessful Update NotificationIf it's unrecognized in the database: - UFAIL1: "I couldn't seem to find these for you. Have you deleted them?" - single
- UFAIL2: "I couldn't seem to find this for you. Have you deleted it?" - multiple
Section 3: Closing- CLOSING: Closing remark
Section 4: Tip- TIP: "Sandy" gives a tip
3) Daily DigestsSection 1: Greeting- GREETING: Simple "hi"
Section 2: Digest Briefing Sentence- DAY: "Here's how your day is looking"
Section 3: Listing ItemsNote: When calendar items have been tagged with "todo," they're not double-listed, but rather, listed as "see #X, Y and Z" at the end of the "todo" section. Calendar events are listed as "WEEKDAY, DATE" at beginning of section, To-dos are just listed as "To-dos" at beginning of that section If there are no events or to-dos scheduled for that day: - NOCAL: "Your schedule is free today. Maybe you should take care of some errands?"
- NOTODO: "No errands to run today."
- NOCAL & NOTODO: "Nothing scheduled and no errands today!"
Section 4: Closing- CLOSING: Closing remark
Section 5: Tip- TIP: "Sandy" gives a tip
4) RemindersSection 1: Greeting- EARLY: Morning "hi"
- AFTERNOON: Afternoon "hi"
- EVENING: Evening "hi"
- LATE: Late "hi"
Section 2: Reminder- REMINDER: "You asked to be reminder about:"
Section 3: Reminder Tip- RTIP: "To snooze this reminder until you get home, reply with: snooze until this evening"
Section 4: CLOSING- CLOSING: Closing remark
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On 1.2.3 (No Time event) don't you agree it should be marked as an all day event? an SMS could be triggered at mid-night and that's not cool.
And on 1.2.4 (No Date) maybe it would be best to make it a To-Do and not a scheduled event (in the good GTD fashion @someday)
What I added on 3.3 there (Daily Digest, nocal & notodo) could be linked to lists the user has created. for example, if the user has a list named "books" it would be fun to have the assistant say "Nothing scheduled and no errands for today! Maybe you could pickup <item on the list> and enjoy the rest of the day"
Any item from a list named like "Books", "CDs", "DVDs" could fill that blank.
Maybe the assistant could even provide a link to said list. (so she's not assuming she made the right choice.)
Agreed on 1.2.3 - the good thing is that if it's an all-day event, it WOULD be scheduled at 12am. It'll have to be its own type of variable to the developers, no? It's a 12am "all day" event, but it'll just have to appear on the Daily Digest rather than via e-mail or SMS. The language around it should be different, I agree.
With 1.2.4 (No Date), It would just appear as a "to-do," but unscheduled. I Want Sandy would make any scheduled to-do as mainly a calendar event with just a "to-do" tag. In the Daily Digest, she would just refer, by number, to calendar events in the to-do section. That's why I wrote that it'd be due immediately - because you're just making a to-do that you want to get done ASAP - you're just not labeling it because you intend for it to be immediate. What do you think?
3.3 - I think that's a great idea. If there's no calendar or todo items, the assistant should remind you of things tagged as "someday" or as a goal.